Requests for Proposals (RFPs) and Requests for Quotes (RFQs)

PROGRAMS

Requests for Proposals (RFPs) and Requests for Quotes (RFQs)

This page lists the active Requests for Proposals (RFPs) and Requests for Quotes (RFQs) issued by Southwest Solutions (SWS) and its subsidiaries: Southwest Counseling Solutions (SWCS), Southwest Housing Solutions (SWHS), and Southwest Economic Solutions (SWES).


LEASE FOR OFFICE SPACE

Southwest Economic Solutions (SWES) is pursuing office space for a Career Center in respect to the Mayors Office of Workforce Development (MWDB) and Detroit Employment Solutions Corporation (DESC) RFP for Career Centers. The location must be modern, clean, professional and well-lit. SWES will adopt a Human-Centered Design element for the physical space and provide standard workforce and financial capability services for eligible participants in the City of Detroit.

SWES is seeking Request for Proposals (RFP’s) for such office lease space starting October 1, 2019 annually with option to renew for two additional 1-year terms with conditions for termination of the lease without penalty costs or fees should federal funds or other applicable funding sources become unavailable.

If bidders have any questions or concerns, please contact Karyn Goven, Director of Workforce Development, at 313.297.0090 (office) or kgoven@swsol.org.  Site visits are required in accordance with the office space requirements listed below.

Interested and qualified organizations/vendors are invited to submit proposals, which will be accepted by email or hand delivered until July 8, 2019 at 5:00 p.m. Proposals should be addressed to:

Karyn Goven
Director of Workforce Development
Southwest Economic Solutions
2835 Bagley Ste 800
Detroit MI 48216
313.297.0090
kgoven@swsol.org

Office Space Requirements:

Southwest Economics Solutions (SWES) is seeking office space to deliver career services annually beginning October 1, 2019 within the Southwest Detroit geographic boundaries with the following criteria:

  • 3,000-5,000 sq. ft. of office space
  • 1-year lease term
    • Optional 2 additional 1-year terms
    • Contingent upon funding
  • Accommodations for at least 7- 10 staff members
    • Mix of office and cubicle space
  • (1) large space space for client computer lab
  • (1) classroom spaces that can accommodate up to 30 people per classroom
  • Well-lit and ADA compliant
  • Public restrooms
  • WIFI/Internet and utilities
  • Parking to accommodate 30-50 vehicles (private and public)
  • Located within Detroit, MI (Southwest Detroit set boundaries))
    • Targeted Area within City of Detroit borders: South of I-96 and Dix Avenue, West of M-10, North of I-75, and East of the City of Dearborn and Livernois St.
  • Located near and access to public transportation services

The vendor/bidder must certify that they are not disbarred from doing business with the federal government. Registration on www.sam.gov is required.

Vendor Selection Criteria:

SWES will use the rubric below to evaluate responses.  All bids must be submitted by the date and those submitted after will not be accepted.  In compliance with the SWS Policy and Procedure, awards shall be made to the bidder or offeror whose is responsive to the solicitation and is most advantageous to SWES. Selection will be objective and while price is one of the factors in the evaluation, it will not be the factor determining the decision.

 The winning proposal will be selected based upon the following criteria:

  1. Accessibility and Location (Access to public transportation lines and located within target area south of I-96 and Dix Avenue, west of M-10, north of 75, and east of the City of Dearborn and Livernois St.) – 25 points
  2. Cost of Proposal (Rental price with minimum CAM costs, completed buildout with furnishings) – 25 points
  3. Design (Layout, existing building and room structure, ADA Compliance) – 25 points total
  4. Parking and Move in Date (Public and Private Parking, Availability) – 25 points total

Terms:

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act and the Workforce Development Agency, State of Michigan Policy Issuance: 15-12

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption– Southwest Economic Solutions assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of Southwest Economic Solutions.

Contract Changes/Modifications – Changes mutually agreed upon by the Southwest Economics Solutions and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding – Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes – Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments – Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Termination for Cause – Southwest Economics Solutions may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Payment – SWES payment terms are 30 business days from receipt of invoice. Invoicing will be done, by location. SWES, by law, is exempt from State and Federal Taxes.


SECURITY SERVICES SWES

OVERVIEW

Southwest Economic Solutions, located in Southwest Detroit, is a 501c3 that provides educational and training programs to families in Detroit. The mission is to be a leader in providing opportunities for individuals to achieve greater economic success.

Southwest Economic Solutions is posting a Request for Proposal (RFP) to solicit proposals from qualified vendors for the procurement of Security Services for Southwest Economic Solutions programming located throughout Detroit. This Request for Proposal (RFP) will require the vendor to provide all relevant information including operation, history and experience and financial stability. The RFP contains sufficient information and instructions to enable qualified bidders to prepare and submit proposals and supporting material. To be considered responsive, vendors must submit a complete bid that satisfies all requirements as stated in this RFP in the time required. Included is our rubric for scoring all bids.

INSTRUCTIONS TO VENDORS

All proposals are to be emailed to Karyn Goven at kgoven@swsol.org and with “SWES Security” in the subject line no later than July 3, 2019 at 12 PM EST. Proposals received after this time will not be considered or accepted.

Proposal decision will be made by 7/10/2019. Awardees will be notified by email.

For questions related to the Request for Proposal are due by 6/26/19 see below for contact information:

Karyn Goven
Director of Workforce Development
Southwest Economic Solutions
2835 Bagley Ste 800
Detroit MI 48216
313.297.0090
kgoven@swsol.org

SCOPE

• Southwest Economic Solutions anticipates 2-3 locations for services throughout the City of Detroit.
• Awardee must be able to begin services on July 17, 2019.
• One person/ shift for a minimum of four (4) hours.
• Security officers will be responsible to respond to unwanted activity on SWES property and the safety of visitors, students and staff during working hours.
• In addition, security officers will be responsible to maintain an activity log of incidents as well as attendance.

SCORING:
• Account Management – 20 Points
• Service Overview, Employee Traning, Customer References – 60 Points
• Liability Insurance and Bonding – 20 Points

PROPOSALS

All questions in the proposal must be completed utilizing the rubric for the narrative. Each submitted proposal must include the full legal name of the vendor with and will be signed by the person(s) legally authorized to bind the vendor to a contract. If proposals are submitted by an agent, satisfactory evidence of the agency authority is required.

HISTORY/CUSTOMER REFERENCES

All vendors who submit proposals will be required to include the history and overview of the company services including longevity. In addition, SWES requires three (3) letters of references.

COMPLIANCE OF AWARDED VENDOR

Vendor agrees to comply with all federal, state and local laws, rules, regulations, executive orders, and ordinances that may be applicable to the vendor’s performance of its obligations under this contract.

RIGHT TO REQUEST ADDITIONAL INFORMATION

Southwest Economic Solutions reserves the right to request any additional information that might be deemed necessary after the completion of this document.

COSTS

The vendor is responsible for any and all costs incurred by the vendor or his/her subcontractors in responding to this request for proposal. Fees quoted must remain firm through this service except for changes in scope. All changes must be approved in writing in advance of vendor performing the work. Fees quoted must include all expenses for this service.

NONDISCRIMINATION BY VENDORS OR AGENTS OF VENDORS

Neither the vendor nor anyone, with whom the vendor shall contract, shall discriminate against any person employed or applying for employment concerning the performance of the vendor responsibilities under this agreement. This discrimination prohibition shall apply to all matters directly or indirectly relating to employment concerning race, color, sex, religion, age, national origin or ancestry. A breach of this covenant may be regarded as a default by the vendor for this agreement.

SELECTION

SWES reserves the right to select the bid which we feel best meets our business requirements. This also means that we reserve the right to select or not to select any proposal, re-bid this business, negotiate with one (1) or more Suppliers for services at a given facility before awarding the bid to a Supplier, or manage the security guard services internally.

QUALIFICATION

The vendor must certify that they are not disbarred from doing business with the federal government. Registration on www.sam.gov is required.

INSURANCE AND IDEMNIFICATION

The vendor agrees to indemnify, hold harmless and defend Southwest Economic Solutions and its agents, officials and employees from any liability, claim or injury, related to or caused by fault or negligence of the vendor employees or agents. The promise to indemnify, defend and hold harmless shall not apply to liability which results from the sole negligence or willful misconduct of Southwest Economic Solutions, its employees or agents. The vendor must provide Southwest Economic Solutions adequate insurance throughout the project as follows: Satisfactory Workers’ Compensation coverage, General Liability and Property Damage Insurance of at least $1,000,000.00 per occurrence and $3,000,000.00 in Aggregate must be carried and paid for by vendor who undertakes the work on this contract.

PROPOSAL RATING CRITERIA RUBRIC

The review and selection process will be based on the full description of the nature of the services to be performed, experience, qualifications, quality of references, reliability, and fee structure. Each proposal will be scored on a 100-point scale based on the criteria in the Scoring Rubric.

RESULTS

Southwest Solutions is one of Detroit’s most impactful nonprofits, serving more than 10,000 people every year

through a broad range of programs in the areas of human development, economic development, and community engagement.

Founded in 1970 as a community mental health agency, our programs now include neighborhood and community development, affordable and supportive housing, services for the homeless and veterans, job training, financial counseling and homeownership opportunities, minority small business programs, adult literacy, resident engagement, and more.

CONTACT:

If bidders have any questions or concerns, please contact Karyn Goven, Director of Workforce Development, at 313.297.0090 (office) or kgoven@swsol.org.

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