Requests for Proposals (RFPs) and Requests for Quotes (RFQs)

PROGRAMS

Requests for Proposals (RFPs) and Requests for Quotes (RFQs)

This page lists the active Requests for Proposals (RFPs) and Requests for Quotes (RFQs) issued by Southwest Solutions (SWS) and its subsidiaries: Southwest Counseling Solutions (SWCS), Southwest Housing Solutions (SWHS), and Southwest Economic Solutions (SWES).


SECURITY SERVICES SWES

OVERVIEW

Southwest Economic Solutions, located in Southwest Detroit, is a 501c3 that provides educational and training programs to families in Detroit. The mission is to be a leader in providing opportunities for individuals to achieve greater economic success.

Southwest Economic Solutions is posting a Request for Proposal (RFP) to solicit proposals from qualified vendors for the procurement of Security Services for Southwest Economic Solutions programming located throughout Detroit. This Request for Proposal (RFP) will require the vendor to provide all relevant information including operation, history and experience and financial stability. The RFP contains sufficient information and instructions to enable qualified bidders to prepare and submit proposals and supporting material. To be considered responsive, vendors must submit a complete bid that satisfies all requirements as stated in this RFP in the time required. Included is our rubric for scoring all bids.

INSTRUCTIONS TO VENDORS

All proposals are to be emailed to Karyn Goven at kgoven@swsol.org and with “SWES Security” in the subject line no later than September 17, 2019 at 12 PM EST. Proposals received after this time will not be considered or accepted.

Proposal decision will be made by September 24, 2019. Awardees will be notified by email.

Questions related to the Request for Proposal are due by September 10, 2019 and should be directed to:

Karyn Goven
Director of Workforce Development
Southwest Economic Solutions
2835 Bagley Ste 800
Detroit MI 48216
313.297.0090
kgoven@swsol.org

SCOPE

• Southwest Economic Solutions anticipates 2-3 locations for services throughout the City of Detroit.
• Awardee must be able to begin services on October 1, 2019.
• One person/ shift for a minimum of four (4) hours.
• Security officers will be responsible to respond to unwanted activity on SWES property and the safety of visitors, students and staff during working hours.
• In addition, security officers will be responsible to maintain an activity log of incidents as well as attendance.

SCORING:
• Account Management – 20 Points
• Service Overview, Employee Traning, Customer References – 60 Points
• Liability Insurance and Bonding – 20 Points

PROPOSALS

All questions in the proposal must be completed utilizing the rubric for the narrative. Each submitted proposal must include the full legal name of the vendor with and will be signed by the person(s) legally authorized to bind the vendor to a contract. If proposals are submitted by an agent, satisfactory evidence of the agency authority is required.

HISTORY/CUSTOMER REFERENCES

All vendors who submit proposals will be required to include the history and overview of the company services including longevity. In addition, SWES requires three (3) letters of references.

COMPLIANCE OF AWARDED VENDOR

Vendor agrees to comply with all federal, state and local laws, rules, regulations, executive orders, and ordinances that may be applicable to the vendor’s performance of its obligations under this contract.

RIGHT TO REQUEST ADDITIONAL INFORMATION

Southwest Economic Solutions reserves the right to request any additional information that might be deemed necessary after the completion of this document.

COSTS

The vendor is responsible for any and all costs incurred by the vendor or his/her subcontractors in responding to this request for proposal. Fees quoted must remain firm through this service except for changes in scope. All changes must be approved in writing in advance of vendor performing the work. Fees quoted must include all expenses for this service.

NONDISCRIMINATION BY VENDORS OR AGENTS OF VENDORS

Neither the vendor nor anyone, with whom the vendor shall contract, shall discriminate against any person employed or applying for employment concerning the performance of the vendor responsibilities under this agreement. This discrimination prohibition shall apply to all matters directly or indirectly relating to employment concerning race, color, sex, religion, age, national origin or ancestry. A breach of this covenant may be regarded as a default by the vendor for this agreement.

SELECTION

SWES reserves the right to select the bid which we feel best meets our business requirements. This also means that we reserve the right to select or not to select any proposal, re-bid this business, negotiate with one (1) or more Suppliers for services at a given facility before awarding the bid to a Supplier, or manage the security guard services internally.

QUALIFICATION

The vendor must certify that they are not disbarred from doing business with the federal government. Registration on www.sam.gov is required.

INSURANCE AND IDEMNIFICATION

The vendor agrees to indemnify, hold harmless and defend Southwest Economic Solutions and its agents, officials and employees from any liability, claim or injury, related to or caused by fault or negligence of the vendor employees or agents. The promise to indemnify, defend and hold harmless shall not apply to liability which results from the sole negligence or willful misconduct of Southwest Economic Solutions, its employees or agents. The vendor must provide Southwest Economic Solutions adequate insurance throughout the project as follows: Satisfactory Workers’ Compensation coverage, General Liability and Property Damage Insurance of at least $1,000,000.00 per occurrence and $3,000,000.00 in Aggregate must be carried and paid for by vendor who undertakes the work on this contract.

PROPOSAL RATING CRITERIA RUBRIC

The review and selection process will be based on the full description of the nature of the services to be performed, experience, qualifications, quality of references, reliability, and fee structure. Each proposal will be scored on a 100-point scale based on the criteria in the Scoring Rubric.

RESULTS

Southwest Solutions is one of Detroit’s most impactful nonprofits, serving more than 10,000 people every year

through a broad range of programs in the areas of human development, economic development, and community engagement.

Founded in 1970 as a community mental health agency, our programs now include neighborhood and community development, affordable and supportive housing, services for the homeless and veterans, job training, financial counseling and homeownership opportunities, minority small business programs, adult literacy, resident engagement, and more.

CONTACT:

If bidders have any questions or concerns, please contact Karyn Goven, Director of Workforce Development, at 313.297.0090 (office) or kgoven@swsol.org.

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